MS Word-2007

Getting Started

Screen Layout

Online tutorial of MS Word

Menus

When you begin to explore Word 2007 you will notice a new look to the menu bar...

The Microsoft Office Button - The Microsoft Office button performs many of the functions...

The Ribbon - The Ribbon is the panel at the top portion of the document...

Each of the tabs contains the following tools:

1. Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
2. Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols
3. Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange
4. References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities
5. Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish
6. Review: Proofing, Comments, Tracking, Changes, Compare, Protect
7. View: Document Views, Show/Hide, Zoom, Window, Macros

Quick Access Toolbar

The quick access toolbar is a customizable toolbar that contains commands...

Working With Documents

Create a New Document

• Click the Microsoft Office Button and Click New
• Press CTRL+N

Opening an Existing Document

• Click the Microsoft Office Button and Click Open
• Press CTRL+O

Saving a Document

• Click the Microsoft Office Button and Click Save or Save As
• Press CTRL+S

Document Views

There are many ways to view a document in Word:

• Print Layout: View as it would appear when printed.
• Full Screen Reading: Best for viewing two pages.
• Web Layout: As it would appear in a browser.
• Outline: View in bullet outline format.
• Draft: Text-only view.

To switch views:

• Click the View Tab on the Ribbon
• Click on the appropriate document view.

Close a Document

• Click the Office Button
• Click Close

Editing a Document

Typing and Inserting Text

To enter text, just start typing! The text will appear where the blinking cursor is located...

Move Action	Keystroke
Beginning of the line	HOME
Top of the document	CTRL+HOME
End of the document	CTRL+END

Selecting Text - To change any attributes of text it must be highlighted first...

The following table contains shortcuts for selecting a portion of the text:

Selection Technique

Move Action	Keystroke
Whole word	Double click within the word
Whole paragraph	Triple click within the paragraph
Several words or lines	Drag the mouse or SHIFT + arrow keys
Entire document	CTRL+A or Select All
Deselect the text	Click outside selection or use arrow key

Inserting Additional Text

Text can be inserted in a document at any point using any of the following methods:

• Type Text: Place your cursor and start typing.
• Copy and Paste Text: Highlight → Copy → Paste.
• Cut and Paste Text: Highlight → Cut → Paste.
• Drag Text: Highlight → Drag to new location.

You can also use the Clipboard group on the Ribbon.

Rearranging Blocks of Text

Use the Clipboard Group on the Home Tab to move or copy text:

• Move: Cut and Paste or Drag.
• Copy: Copy and Paste or use Clipboard tools.
• Paste: CTRL+V or Ribbon Paste tools.

Deleting Blocks of Text

Use Backspace (delete left) and Delete (delete right). Highlight large sections and press Delete.

Search and Replace Text

• Click Find on the Ribbon's Editing Group
• Click Replace to replace text

Undo Changes: Click the Undo button on the Quick Access Toolbar.

Formatting Text

A style is a format enhancing tool...

Change Font Typeface and Size

• Click arrow next to font and choose.
• Preview by hovering on selected text.
• Use increase/decrease font size buttons.

Font Styles and Effects

• Select text → Font Styles on Ribbon or right-click menu.

Change Text Color

• Select text → Font color button on Ribbon or right-click.

Highlight Text

• Select text → Highlight tool or right-click highlight.

Copy Formatting

• Select formatted text → Click Format Painter on Clipboard Group.

Clear Formatting

• Select text → Styles Group → Click Clear All

Formatting Paragraph

Change Paragraph Alignment

• Home Tab → Paragraph Group buttons
• Align Left: Align with left margin
• Center: Centered between margins
• Align Right: Align with right margin
• Justify: Align with both margins

Indent Paragraphs

• First Line: First line indent
• Hanging: All except first line
• Left: All lines from left
• Right: All lines from right

To Set Indents:

• Use Indent buttons or Paragraph dialog
• Page Layout Tab → Indents and Spacing

🎨 Add Borders and Shading

You can add borders and shading to paragraphs and pages. Here's how:

• Select the text.
• Click the Borders button in the Paragraph group on the Home Tab.
• Choose Borders and Shading and select your style.

✨ Apply Styles

Quick Styles offer pre-designed formatting:

• Select your text.
• Click the dialog launcher in the Styles group (Home Tab).
• Choose a style from the list.

🔗 Create Links

• Click the Hyperlink button (Insert Tab > Links group).
• Enter display text and the web address in their respective boxes.

📏 Change Spacing

• Select the text.
• Go to Home Tab > Paragraph group.
• Open Paragraph dialog > Indents & Spacing tab.
• Adjust spacing settings.

📋 Add and Format Tables

🧩 Insert a Table

1. Click Insert Tab > Tables Group.
2. Choose from:
   • Grid selection
   • Insert Table
   • Draw Table
   • Quick Tables

⌨ Enter & Format Table Data

• Click in a cell to type.
• Use Design & Layout tabs for styles, borders, and cell formatting.

🖼️ Working with Graphics

🔣 Insert Symbols & Equations

• Insert Tab > Symbols Group > Symbol or Equation

🖼️ Add Pictures, Clip Art, and SmartArt

• Insert Tab > Picture / Clip Art / SmartArt
• Select and insert your visual content

📐 Resize Graphics

Click and drag a corner of the image to resize proportionally.

🌊 Add or Remove Watermarks

• Page Layout > Watermark
• Select built-in or custom watermark
• Click Remove Watermark to delete

📝 Proofreading Tools

✔️ Spelling & Grammar

• Review Tab > Spelling & Grammar
• Right-click red/green underlines to correct errors

📖 Thesaurus

• Review Tab > Thesaurus
• Or right-click word > Synonyms

🔧 Customize AutoCorrect

• Office Button > Word Options > Proofing > AutoCorrect Options
• Add or modify text replacements

📚 Add to Dictionary

• Office Button > Word Options > Proofing > Custom Dictionaries
• Edit Word List to add custom words

🔢 Word Count

See word count in the bottom-left status bar or under Review Tab > Word Count.

📄 Page Formatting

🧭 Margins & Orientation

• Page Layout > Margins / Orientation
• Choose preset or custom options

🎨 Page Border & Color

• Page Layout > Page Background > Page Borders / Page Color

📌 Headers & Footers

• Insert Tab > Header / Footer
• Customize with page numbers, date, or title

📃 Insert Page Break

• Page Layout > Breaks > Page Break

📘 Insert Cover or Blank Page

• Insert Tab > Cover Page or Blank Page

🔢 Create and Format Lists

📝 Bulleted, Numbered, and Outline Lists

• Select text and use the Bullets/Numbering button on Home Tab

📚 Nested Lists

• Use Increase/Decrease Indent for sub-levels

🎯 Format List Styles

• Select the list or item
• Right-click > choose bullet or numbering format

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